Job Description
Facilities Administrative Assistant II
Sodexo is seeking a Facilities Administrative Assistant II at Phoenixville Hospital near Philadelphia, PA to support the day-to-day operations. Under the direction of the Facilities Director, the Facilities Administrative Assistant II will support and coordinate all administrative matters relating to the Facilities Department supporting a Monday-Friday schedule on day shift. The successful candidate will manage the department’s purchasing activities, follow-up with vendors, support operations and department CMMS system. Responsibilities include logistical reports, compile & update weekly status charts, and financial reporting. The candidate should have specific healthcare knowledge and experience with Life Safety, Department of Health Inspections, Joint Commission Audit Preparation, and Tracking Data.
Qualifications Requirements/Skills:
- Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Experience with handling expense reports and travel accommodations
- Experience with handling financial reports and purchase order systems
- Experience with CMMS systems – Work Order /Preventive Maintenance Systems
- Experience with managing PO Log and Vendor Management.
- Great phone presence with focus on customer service
- Self-Starter – Ability to work autonomously
- Ability to multitask and be task oriented
- Previous C-Suite support experience strongly preferred
Employees in Healthcare and Seniors are required to be fully vaccinated as a term and condition of employment at Sodexo no later than February 28, 2022, absent a legally required exception, and are required to report their vaccination status and upload proof of vaccination via an online portal.
- After February 28, you must be fully vaccinated before you can start work. Fully vaccinated by February 28 means:
- Obtain the first dose of a two-dose vaccine no later than January 27, 2022; and the second dose no later than February 28, 2022; or
- Obtain one dose of a single-dose vaccine no later than January 27, 2022
Position Summary
Performs a wide range of administrative and general support duties. Frequently communicates with senior-level internal and external contacts and is regularly exposed to confidential data. Works within established procedures with a moderate degree of supervision. Understands how the assigned duties relate to others in the team and how the team integrates with other teams.
This position resides in-unit or above-unit.
Qualifications & Requirements
Basic Education Requirement – High School Diploma, GED or equivalent
We serve to uplift communities, to advocate equity, to ensure inclusion, to be a force for change, We are SodexoMagic. We sustain and empower communities everywhere through healthy food and exceptional services. We stand with our employees and partners to ensure quality of life services that safeguard wellness for all communities to create a just and more equitable future for all people. Through who we are, through what we do, through our legacy, we stand committed to…serving equality for communities.
“We always overdeliver to our customers. We want to make sure we put a smile on their face each and every day. As the leader, I want to empower our team to deliver best in class service.” - MAGIC JOHNSON
SodexoMagic was founded in 2006 between Sodexo and NBA Hall of Famer, Magic Johnson. Mr. Johnson knows what it takes to motivate and create a winning team. With now over 6,500+ employees (72% diverse) serving more than 1,700 sites, we always over deliver to our customers. Industries we serve include Colleges/Universities, K-12, Corporate and Healthcare.
SodexoMagic operates under the following pillars:
NOURISHMENT
We are committed to providing the highest possible quality of food and service to our communities. Our Chief Culinary Advisor, Chef Garvin leads our community of chefs using food to inspire and delivering great recipes that present healthier choices for our clients and customers.
QUALITY OF LIFE
Because we are the communities we serve, it is crucial that we understand the people we interact with daily: their challenges as well as their dreams. Through employment opportunities, community events, and philanthropic endeavors, we are dedicated to those who make us who we are.
WELLNESS
We champion programs geared toward mental health and are dedicated to the power of collaboration to spark healthy communities.
EQUALITY
We are committed to supporting diversity and inclusion through purchases of goods and services from minority and women -owned businesses. All neighborhoods deserve every opportunity to thrive and grow.