After any job interview, it is good practice to follow-up with the hiring manager. It is as important as knowing what to bring to the interview. There are many different ways to communicate your appreciation, but we recommend an email.
An email allows you to think carefully about your words and provides the recipient something tangible to read or reread. With a follow-up email, you get to put yourself in the recruiter’s face after you have left the interview room, subtly highlight on your skills and generally boost your chances of landing that position.
While phone calls may seem more personable, we advise against them. An unexpected phone call may be placed at an inconvenient time, limiting the information you want to relay. A phone call can also be easily forgotten and also does not leave a record of your gesture for the hiring manager to go back to.
Before writing a follow-up email, first consider:
- Number of Interviewers – If you had more than one interviewer (as is usually the case), you should consider sending a follow-up email to each one of them
- Subject Line – You need to start getting things right from the onset. A poor subject line weighs heavily on the email body content
- Tone – Never deviate from the professional tone. You are not in the office yet, but you could as well be
- Brevity – This is not the place to pour out everything on your mind. Keep it simple, short and sweet
- Editing – Did we mention that you should edit? If we have, there’s another thing you should do – edit, and edit again!
Follow-up Email Templates
Subject Line: Thank You for Your Time
Dear [Interviewer’s Name],
Thank you for speaking with me on the [Insert Role here] role. It was very exciting to meet you today, and even more exciting to learn more about the position.
I am very thrilled about the opportunity to join [Insert Company Name] and take part in the [mention a project the hiring manager might have talked about here]. With my skills in [insert your skills pertaining to the role], I know I can successfully bring my experience on board to effectively collaborate with other team members in making that a big success.
After our conversation, I feel even more assured that your company will be a good cultural and career fit for me.
Please feel free to reach out should you need me to provide you with additional information. I look forward to hearing from you.
Sample #2 (Source: Career Sidekick)
Subject Line: John Doe – Thank You
Dear [Interviewer’s Name],
I wanted to take a minute to thank you for your time yesterday.
I enjoyed our conversation about [Insert Topic] and the [Insert Role] and it sounds like a very exciting opportunity for me at this point in my career.
I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns.
Sample #3 (Source: HubSpot)
Subject Line: Thank You, [Interviewer’s Name]!
Hi [Interviewer’s First Name],
Thank you so much for taking the time to talk yesterday.
It was a pleasure to learn even more about [Your Company] and how you approach [Industry] with innovative [mention a company strategy]. I am very excited about the opportunity to explore a potential career with the [specific team].
I couldn’t agree more with your philosophy on surrounding yourself with incredible people [specific detail discussed during the interview].
For me, [Company Name] is about developing meaningful relationships [insert company values here]. I think it’s rare to find a company whose [mention an asset] so accurately reflects its values and missions so clearly.
Once again, I appreciate the opportunity to share my background and interest in the [role] position with you. I think my experience in the industry and relevant skills acquired aligns with what the team is looking for, and I hope to prove that.
Thank you, and I hope you will be in touch soon.